Confirmations and Shipping

Click here to download a PDF of the 2016 Brewers Guide to Registering

(PDF Revised from mailed printed version July 28, 2016)

All information in the PDF is also available on this site.

2016 Confirmation of Entries

Competition Entries

After registering your beers during the July 6 – July 15 beer registration window, you will have a chance to review and confirm your entries online, immediately at the end of the beer registration process. Please review the confirmation page very closely to ensure that all of the information is correct. Spelling and capitalization counts! Once you sign off, this information is used for the competition details, festival program and festival banner.

If any information is incorrect, follow the on-screen directions to make changes.

The deadline to make any beer changes is August 5. No beer changes will be accepted after this deadline will be accepted after this deadline, nor any refunds or credits issued.

THIS WILL BE YOUR ONLY OPPORTUNITY TO CONFIRM YOUR ENTRIES FOR THE COMPETITION.

Confirmation of Festival Beer Information (for applicable breweries)

A similar confirmation page will be shown for those who complete the festival booth and beer registration process. Be sure to review this information as well ensure the most accurate information on all festival materials.

 

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Shipping Your Competition Beers

Competition entries must be received between August 22 and 26. Any entries received at CR Goodman after August 26th will not be judged. No refunds or credits will be issued for missed deadlines (or beers dropped after the August 5 refund deadline).

The GABF is not responsible for any aspect of judging or beer handling for entries that arrive with unapproved brand changes.

Package your beers in a way to withstand rough handling during transit. The GABF is not responsible for broken shipments.We will contact breweries if broken bottles are received; however time may not allow replacement bottles to be shipped. Determine the type of packaging that will ensure your beers maintain the best quality possible. Some breweries include cold packs in their shipments.

Competition beers must be shipped separately from your festival beers, as festival beers will need to be sent to your preferred keg/case drop off point, and competition beers are due to Aurora, CO in August.

 

Quantities to send

Number of bottles/cans to be sent for the competition depends on the bottle/can size. Please send no less than the stated amount listed below, based on the bottle size you’re sending.

Breweries sending less than the required amount for judging will not have their entries judged, nor will you be issued a credit/refund for your competition entries.

*Category-specific quantities: The following categories will require 2 more bottles than the quantities stated below (of any size) for judging: 

  • 12 – Coffee Beer
  • 28 – Wood & Barrel Aged Strong Beer
  • 58 – American Style Strong Pale Ale
  • 59 – American-Style IPA
  • 60 – Imperial IPA
Container Size Amount to Ship*
7 oz (200 ml) to (10.9 oz) 322 ml 8 Bottles or Cans* (10 for cats. listed above)
11 oz (323 ml) – 19.9 oz (588 ml) 6 Bottles or Cans*(8 for cats. listed above)
20 oz (589 ml) and higher 4 Bottles or Cans*(6 for cats. listed above)

 

Labeling your beers

  • Please create your own label (white labels are preferred for ease of reading information) and affix one label to each bottle you send using some sort of adhesive (adhesive labels, clear packing tape, glue, etc.). Do not rubber band or string loose pieces of plain paper to the bottles as these get lost and cause issues during sorting.
  • You do not need to remove any commercial labels that are already on the bottle/can
  • Please include the following information is included for judging.
    • Brewery Name
    • Beer Name
    • GABF category number (and subcategory letter, if applicable) and name, if possible.
    • Specialty information/serving instructions are not necessary on the label (we provide this to the judges separately)
  • Make sure all information on labels matches your original registration exactly (i.e. do not alter the beer entry name, brewery name, category number or anything else without first notifying us and getting approval for the change)
  • You may also request a digital version of your competition labels by emailing Chris Williams at williams@brewersassociation.org
  • Label your bottles correctly. GABF is not responsible for bottles that are mislabeled and cannot guarantee that mislabeled bottles will be judged correctly or at all.
  • Please affix label to bottles with adhesive (adhesive labels, clear packing tape, glue, etc.) as far up on the neck of the bottle as you are able.

Tips for packaging beers:

  1. Remember to put your 4-digit GABF BreweryID number on your box, as well as the “Package Number of Total” (i.e. 1 of 3, 2 of 3, 3 of 3, etc.)
  2. Place all bottles standing upright in the shipping container. All bottles should be placed in the same direction (lids up) wrapped in bubble wrap. Use your standard 4 or 6-pack holder to help keep bottles secure.
  3. Fill the shipping container to the top with packaging materials. Packing peanuts are NOT recommended. If used, make sure peanuts are enclosed in a plastic bag.
  4. Wrap the original box in a plastic bag to avoid possible leakage and then place the box in a strong shipping box filled with more packing material.
  5. If more than one box of entries is being shipped, be sure to keep the samples of each brand in the same box. Do not ship bottles of the same brand in separate boxes.
  6. Beers sent in coolers or other special containers will not be returned, however the beers that arrive in specialized containers will be judged and tend to withstand the rigors of shipping.
  7. Please consider shipping extra bottles for our volunteer sorting crew that works hours in the cooler getting the competition beers sorted and inventoried for the competition.

Competition Entry Shipping Address

  • C. R. Goodman Companies
  • Attn: 2016 GABF
  • 14402 East 33rd Place
  • Aurora, CO 80011
  • BreweryID# – Box * of *
  • Some brewers have found that setting up a shipping courier to pick up the package from your place of business works better than taking it to a local shipping office. Please do not use the United States Postal Service (USPS). FedEx, UPS, and private couriers work well, and freight companies work best.

If you have any shipping issues, please contact Bradley Latham at 720-473-7672 or bradley@brewersassociation.org.

All regulatory and financial burdens associated with submitting samples to the Great American Beer Festival are the sole responsibility of the entering brewery. C.O.D shipments will not be accepted.

Decided not to send a beer for the competition?

If you decide not ship one or more of your competition entries, PLEASE notify us. Entries not shipped are a common cause of handling errors for your other entries. The other entries are set aside while we search for your “missing” entry(ies).

Please see the refund policy if you decide not to ship any entered beers.

Volunteer Swag & Beer

Please consider sending extra beer or brewery swag to donate to the sorting volunteers who work many hours in the cooler sorting the beers into the competition’s various categories.

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Shipping Your Festival Beers & the MicroStar Keg Program

Please read this section very carefully and direct questions to Bradley Latham at 720-473-7672 or bradley@brewersassociation.org.

Download a No Charge Invoice

This is required and indicates that your GABF beer is donated. Prior to shipping, attach this to your festival beers.

 

Beer may only be received in the following ways:

  • Kegs – You may send your own kegs for the festival or have the GABF ship kegs to you via MicroStar Keg Management. See below for full details on using MicroStar kegs for the festival.

If sending your own kegs, the GABF only accepts beer sent in stainless steel or single use plastic kegs. No exceptions. Kegs must be picked up from the Colorado Convention Center on Sunday before 12:00 pm (noon). The GABF is not responsible for any kegs left after this time.

  •  Bottles or Cans – Deliver a minimum of 10 cases of each brand in bottles or cans to your collection point for shipment to Denver. Your local distributor may also deliver your beer to the C.R. Goodman warehouse in Denver during the delivery window.

Shipping and Labeling your Festival Beers

*New for 2016!*

GrogTagThe Brewers Association will be supplying breweries participating in the GABF festival with Grogtags instead of keg collars this year. This change is to help our beer service team see brewery booth numbers and beer information more easily, especially when kegs are stacked in the reefer trucks.

  • You will receive the Grogtags in the mail in late August.
  • There will be one tag for every keg you indicated during registration.
  • Please fill out the style field on each tag.
  • Tags were not sent for case product. For case beer, you should tape the following label to each case you’re are sending.
  • IF A BEER HAS CHANGED FROM THE TAGS YOU RECEIVED – Cross out the old name and write the new name in the “style” field (no need to add “style” for the beer if you’re making this change.
  • The tags should be placed on the handle of your kegs. The tags are applied like luggage tags and fold over onto themselves. Here’s an example: