Confirmations and Shipping

Click here to download a PDF of the 2016 Brewers Guide to Registering

(PDF Revised from mailed printed version June 15, 2016)

All information in the PDF is also available on this site.

2016 Confirmation of Entries

Competition Entries

After registering your beers during the July 6 – July 15 beer registration window, you will have a chance to review and confirm your entries online, immediately at the end of the beer registration process. Please review the confirmation page very closely to ensure that all of the information is correct. Spelling and capitalization counts! Once you sign off, this information is used for the competition details, festival program and festival banner.

If any information is incorrect, follow the on-screen directions to make changes.

The deadline to make any beer changes is August 5. No beer changes will be accepted after this deadline will be accepted after this deadline, nor any refunds or credits issued.

THIS WILL BE YOUR ONLY OPPORTUNITY TO CONFIRM YOUR ENTRIES FOR THE COMPETITION.

Confirmation of Festival Beer Information (for applicable breweries)

A similar confirmation page will be shown for those who complete the festival booth and beer registration process. Be sure to review this information as well ensure the most accurate information on all festival materials.

 

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Shipping Your Competition Beers

Competition entries must be received between August 15 and 19. Any entries received at CR Goodman after August 19th will not be judged. No refunds or credits will be issued for missed deadlines (or beers dropped after the August 5 refund deadline).

The GABF is not responsible for any aspect of judging or beer handling for entries that arrive with unapproved brand changes.

Package your beers in a way to withstand rough handling during transit. The GABF is not responsible for broken shipments.We will contact breweries if broken bottles are received; however time may not allow replacement bottles to be shipped. Determine the type of packaging that will ensure your beers maintain the best quality possible. Some breweries include cold packs in their shipments.

Competition beers must be shipped separately from your festival beers, as festival beers will need to be sent to your preferred keg/case drop off point, and competition beers are due to Aurora, CO in August.

 

Quantities to send

Number of bottles/cans to be sent for the competition depends on the bottle/can size. Please send no less than the stated amount listed below, based on the bottle size you’re sending.

Breweries sending less than the required amount for judging will not have their entries judged, nor will you be issued a credit/refund for your competition entries.

*Category-specific quantities: Please know that occasionally, certain categories (namely American IPA, Imperial IPA and a few others) may have such a large number of entries that we will require an additional quantity of beers to be sent for judging in that category

Container Size Amount to Ship
7 oz (200 ml) to (10.9 oz) 322 ml 8 Bottles or Cans
11 oz (323 ml) – 19.9 oz (588 ml) 6 Bottles or Cans
20 oz (589 ml) and higher 4 Bottles or Cans

Labeling your beers:

  • Please create your own label (white labels are preferred for ease of reading information) and affix one label to each bottle you send using some sort of adhesive (adhesive labels, clear packing tape, glue, etc.). Do not rubber band or string loose pieces of plain paper to the bottles as these get lost and cause issues during sorting.
  • You do not need to remove any commercial labels that are already on the bottle/can
  • Please include the following information is included for judging.
    • Brewery Name
    • Beer Name
    • GABF category number (and subcategory letter, if applicable) and name, if possible.
    • Specialty information/serving instructions are not necessary on the label (we provide this to the judges separately)
  • Make sure all information on labels matches your original registration exactly (i.e. do not alter the beer entry name, brewery name, category number or anything else without first notifying us and getting approval for the change)
  • You may also request a digital version of your competition labels by emailing Chris Williams at williams@brewersassociation.org
  • Label your bottles correctly. GABF is not responsible for bottles that are mislabeled and cannot guarantee that mislabeled bottles will be judged correctly or at all.
  • Please affix label to bottles with adhesive (adhesive labels, clear packing tape, glue, etc.) as far up on the neck of the bottle as you are able. Please do not

Tips for packaging beers:

  1. Place all bottles standing upright in the shipping container. All bottles should be placed in the same direction (lids up) wrapped in bubble wrap. Use your standard 4 or 6-pack holder to help keep bottles secure.
  2. Fill the shipping container to the top with packaging materials. Packing peanuts are NOT recommended. If used, make sure peanuts are enclosed in a plastic bag.
  3. Wrap the original box in a plastic bag to avoid possible leakage and then place the box in a strong shipping box filled with more packing material.
  4. If more than one box of entries is being shipped, be sure to keep the samples of each brand in the same box. Do not ship bottles of the same brand in separate boxes.
  5. Beers sent in coolers or other special containers will not be returned, however the beers that arrive in specialized containers will be judged and tend to withstand the rigors of shipping.
  6. Please consider shipping extra bottles for our volunteer sorting crew that works hours in the cooler getting the competition beers sorted and inventoried for the competition.

Competition Entry Shipping Address

  • C. R. Goodman Companies
  • Attn: 2016 GABF
  • 14402 East 33rd Place
  • Aurora, CO 80011
  • Some brewers have found that setting up a shipping courier to pick up the package from your place of business works better than taking it to a local shipping office. Please do not use the United States Postal Service (USPS). FedEx, UPS, and private couriers work well, and freight companies work best.

If you have any shipping issues, please contact Bradley Latham at 720-473-7672 or bradley@brewersassociation.org.

All regulatory and financial burdens associated with submitting samples to the Great American Beer Festival are the sole responsibility of the entering brewery. C.O.D shipments will not be accepted.

Decided not to send a beer for the competition?

If you decide not ship one or more of your competition entries, PLEASE notify us. Entries not shipped are a common cause of handling errors for your other entries. These are set aside while we search for your“missing”entry(ies). Volunteer Swag & Beer: please consider sending extra beer or brewery swag to donate to the sorting volunteers who work many hours in the cooler sorting the beers into the competition’s various categories.

Please see the refund policy if you decide not to ship any entered beers.

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Shipping Your Festival Beers & the MicroStar Keg Program

Please read this section very carefully and direct questions to Bradley Latham at 720-473-7672 or bradley@brewersassociation.org.

Download a No Charge Invoice

This is required and indicates that your GABF beer is donated. Prior to shipping, attach this to your festival beers.

 

Beer may only be received in the following ways:

  • Kegs – You may send your own kegs for the festival or have the GABF ship kegs to you via MicroStar Keg Management. See below for full details on using MicroStar kegs for the festival.

If sending your own kegs, the GABF only accepts beer sent in stainless steel or single use plastic kegs. No exceptions. Kegs must be picked up from the Colorado Convention Center on Sunday before 12:00 pm (noon). The GABF is not responsible for any kegs left after this time.

  •  Bottles or Cans – Deliver a minimum of 10 cases of each brand in bottles or cans to your collection point for shipment to Denver. Your local distributor may also deliver your beer to the C.R. Goodman warehouse in Denver during the delivery window.

The Microstar Keg Program (Highly Recommended)

Breweries may choose to have Microstar Keg Management ship kegs directly to your brewery to fill with your festival beers (This option is not available for current MicroStar customers, but we urge MicroStar customers to use their own MicroStar kegs to send to the festival). This saves you from having to use your current inventory. If you choose to use the Microstar program, here the details for participating:

  • You will receive 2 – 1/6 barrel kegs for every brand you are sending for the festival (Breweries in the “Meet the Brewer” hall at the festival will instead receive one 1/2 bbl keg per brand)
  • If your brewery has previously run out of beer at the festival, you may request additional kegs by emailing Bradley Latham at Bradley@brewersassociation.org by July 15. This will only affect a very limited number of breweries as past festivals have shown 2 – 1/6 barrel kegs is adequate for 90% of participating breweries.
  • Current Microstar clients should use their existing inventory and will receive credit from MicroStar for the kegs sent to the festival.
  • For existing MicroStar clients, please send no more than one ½ barrel per brand unless you historically run out of beer.

Sending Your Own Kegs?

The GABF only accepts kegs that are refillable stainless steel or single use plastic. If you have any questions about acceptable kegs at the festival, please email Bradley Latham: bradley@brewersassociation.org.

Looking for ways to save money on shipping?

Breweries may consolidate shipments when sending competition beers. Many breweries are coordinating the shipment of competition beers.This saves time and money! Consider contacting your local guild to discuss the option of palletizing your competition entries, and shipping them together via freight. A list of participating breweries can be found at GreatAmericanBeerFestival.com if you’d like to coordinate with others.

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